Cust-O-Fab, a leader in the design and manufacturing of shell and tube heat exchangers, vessels, towers, and other heat transfer components, in the petrochemical industry for 50 years is currently seeking a Document Control / Accounting Assistant in our Beaumont location.
Position Summary:
Responsible for handling front office reception and administration duties, as well as assisting the Accounting, Purchasing, and Quality departments with multiple tasks.
Welcomes visitors and answer, screen and transfer inbound phone calls
Maintains safe and clean reception area
Maintains security by following procedures, monitoring logbook
Perform general clerical duties including photocopying, faxing, and mailing
Arrange for lunches for various meetings both on and off site
Sort and distribute mail and set up UPS deliveries
Order various office supplies
Run some local errands EX: postage, office supplies, etc.
Assist Purchasing/Accounting departments with various tasks
Verifies prices and correct pricing discrepancies with vendors
Reconcile invoices and send to A/P, then file invoices
Run late delivery reports
Assist Receiving/Quality departments with various tasks
Obtain drawings and bill of materials
Maintain occurrence log and EDT log
Email vendors regarding materials
Review and approve MTR’s
Complete heat sketches
Build data books and coordinate with customers
Issue NB numbers
Maintain filing
Assists Document Control with various tasks
Maintain logs
Issue drawings and drawing revisions
Maintain master copy of drawings
Issue ITP
Assist employees with video conferences with HR and Safety
Other duties as needed
The best candidates will possess the following qualifications:
High School diploma or GED
Ability to exhibit excellent verbal and written communication
Minimum 2 years of experience in administrative role required
Minimum 2 to 3 years document control experience required
Minimum 2 years’ experience with MTR’s required
Advanced knowledge in Microsoft Word, Excel and Outlook required
Advanced knowledge in Microsoft Dynamics NAV
Intermediate knowledge in Desktop Publishing preferred
Accounting experience a plus
Ability to be resourceful and proactive when issues arise
Ability to prioritize work and meet deadlines while multi-tasking.
Cust-O-Fab offers a strong benefit package including medical, dental, vision, supplemental plans, and 401k; pay is commensurate with experience. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule: 8 hour shift
Education: High school or equivalent (Required)
Experience:
Administrative: 2 years (Required)
Document Control: 2 years (Required)
MTR: 2 years (Required)
Accounting: 1 year (Preferred)
Purchasing: 1 year (Preferred)
Microsoft NAV: 1 year (Required)
Location: Beaumont, TX 77705 (Preferred)
Ability to Commute: Beaumont, TX 77705 (Required)
Work Location: In person